Business Requirements for Archiving and Purging

Business Requirements addressing

	Scope	What	Comments
Backup	Business Continuity	Online Data
Archiving	Compliance to legal or other regulatory requirements Other requirements to access historic data	Historic Data	There exist privacy protection laws limiting the maximal allowed retention period! Just doing nothing because disks are cheap and there is plenty of space on filesystems will violate compliance!

Steps for Business Department

1. Classification of data (should already exist).
2. Legal and other regulatory requirements
3. Impact Analysis regarding "loss of data"
4. Cost / Benefit Analysis to define appropriate backup level
5. Definition of required retention periods for each data type

Technical requirements and technical specifications to be provided by IS/IT, e.g. Steps for IS / IT Department

1. Grouping of database tables and other data files according data types
2. In case of software purchase: formulating the requirements for backup/recovery and archiving for the RFP
3. Identification of appropriate backup strategy and archiving strategy
4. Costing for those measures (initial costs and ongoing costs included repeated restore and recovery testing)